Landlord Rental Placement Services

Step-By-Step Guide

We do not manage the property after placement. Below is our structured, transparent landlord process tailored to the South African rental market.

Below is our complete landlord journey — explained clearly and professionally.

1. Step 1 Property Assessment & Rental Strategy
2. Step 2 Compliance & Legal Readiness
3. Step 3 Marketing & Tenant Procurement
4. Step 4 Tenant Screening & FICA
5. Step 5 Lease Agreement Drafting & Signing
6. Step 6 Deposit & Rental Payments
7. Step 7 Ingoing Inspection
8. Step 8 Tenant Occupation & Handover

Risk Reduction Tips for Landlords

• Ensure proper tenant screening
• Never allow occupation before deposit clears
• Use written lease agreements
• Conduct both ingoing and outgoing inspections
• Keep clear documentation

What “Procurement Rental” Means

• We market your property
• We source and screen qualified tenants
• We conduct FICA and compliance checks
• We facilitate lease signing
• We collect placement fees

After placement:

• The tenant pays rent directly to you
• You manage the property and tenant relationship
• You handle maintenance and ongoing administration

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1. The Assessment: Property Assessment & Rental Strategy

Before marketing begins, we:

• Assess the property condition
• Advise on realistic rental pricing based on area demand
• Confirm compliance requirements
• Review market comparables

We ensure your property is competitively positioned while protecting your rental yield.

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2. Doing It Legally: Compliance & Legal Readiness

Documents & Information Required from Landlord

South African rental law requires landlords to comply with certain regulations before leasing.

• Certified copy of ID (FICA requirement)
• Proof of ownership (Title Deed or rates account)
• Municipal account confirmation
• Banking details for rental payments
• Existing lease template (if applicable)

If the property is in a complex or estate:

• Conduct rules
• Body corporate contact details

Legal Framework

Rental agreements in South Africa are governed by:

• Rental Housing Act
• Consumer Protection Act
• Financial Intelligence Centre Act

Landlords must:

• Provide a written lease
• Conduct ingoing inspections
• Protect tenant deposits
• Follow proper eviction procedures (if ever required)

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3. Getting The Right Tenant: Marketing & Tenant Procurement

We professionally market your property through:

• Online listing platforms
• Pre-qualified tenant database
• Social media channels
• Private viewings

We highlight:

• Location advantages
• Security features
• Utilities and inclusions
• Lease terms

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4. Making Sure Its a Match: Tenant Screening & FICA

Screening Includes:

We conduct strict screening to reduce landlord risk.

• Credit checks
• Employment verification
• Income affordability assessment (typically 3x rental rule)
• Reference checks
• Rental history verification

FICA Compliance:

In compliance with the Financial Intelligence Centre Act, we obtain:

From Tenant:

• Certified ID / Passport
• Proof of residence
• Proof of income
• Bank statements

This ensures the transaction meets anti-money laundering regulations.

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5. The Excitement: Lease Agreement Drafting & Signing

Although we do not manage the property, we facilitate lease documentation.

The Lease Agreement Includes:

• Rental amount
• Deposit amount
• Lease duration
• Escalation clauses
• Maintenance responsibilities
• Utility payment terms
• Notice period
• Occupation date

The lease is signed between:

• Landlord
• Tenant

We ensure all parties understand their obligations.

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6. Payments: Deposit & Rental Payments

As a procurement-only agency:

• The tenant pays deposit as agreed in lease
• Deposit is paid directly to landlord
• Monthly rent is paid directly to landlord

Important Deposit Rules

Under the Rental Housing Act:

• Deposits must be held in an interest-bearing account
• Interest accrues for the tenant’s benefit
• Deposit must be refunded (minus lawful deductions) after inspection

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7. Preparing For Occupation: Ingoing Inspection

Before occupation:

• A joint inspection is conducted
• Property condition is documented
• Photos are taken
• Both parties sign inspection report

This protects you from disputes when the tenant vacates.

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8. The Occupation: Tenant Occupation & Handover

On occupation date:

• Keys are handed over
• Lease becomes active
• Utilities are transferred as agreed

From this point onward:

• The landlord manages maintenance
• The landlord handles rental collection
• The landlord addresses tenant communication

We are not involved in ongoing management.

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Extra Information you need to know

What We Do NOT Handle

To ensure clarity:

• Rent collection
• Maintenance coordination
• Late payment follow-ups
• Eviction processes
• Lease renewals (unless requested as new placement)

Our service is strictly tenant procurement and placement.

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Landlord Costs & Fees

Who Pays What? A Quick Breakdown

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